Translation guide
The English word 'document' can refer to a physical paper, a digital file, or an official record. Japanese has different words depending on the formality, medium, and purpose.
A written or printed piece of information, not necessarily official.
The most common word for documents, especially in business or administrative contexts. Often implies paper documents, but can include digital files.
Please sign this document.
I organize documents.
Refers to written documents, often official or formal. Can be used for both paper and digital, but has a slightly more formal tone than 書類.
I keep important documents.
Commonly used for digital documents or computer files. Not used for physical paper documents.
Please send that document by email.
A document with legal or official standing, such as a certificate, contract, or record.
Specifically a certificate or document that proves something (e.g., birth certificate, certificate of employment).
I got a certificate of employment issued.
A contract or written agreement.
Official government documents or public records.
A document stored on a computer or online, such as a Word file, PDF, or text file.
Direct loanword for 'document', commonly used in IT contexts or for digital files.
Save the document in the shared folder.
General word for any computer file, including documents.
Often used for reference materials or documents used in meetings, presentations, or research. Can be digital or paper.
An old or historically significant written record.
書類 is the most general and common word for documents, especially in business. 文書 is more formal and often used for official or legal documents. 資料 refers to reference materials or handouts, often for meetings or research.
ドキュメント is mainly used for digital documents or in IT contexts. Using it for a physical paper document can sound unnatural. Use 書類 or 文書 instead.
Please fill out this document.
I need to print the document.
The document is attached to the email.
契約書に判を押す。
I seal the contract.
I request official documents.
Download the file.
I'll send the meeting documents.